When it’s time for your community to transition to the Associa family, you can rest assured that our dedicated team will proactively manage all the details of your transfer, seamlessly and completely. From operational audits to community maintenance planning and writing and enforcing community policies, we pay attention to every detail, to ensure a smooth transition for you and your residents.
Operational AuditsHaving written policies helps make the Board's job much easier. From both our experience and extensive resources, we will evaluate existing policies or help develop the following for your association.
Collection Policy: A Collection Policy outlines the collection procedure beyond those routinely included in the governing-documents of the association. Specific documents regarding application of payments, Intent to Liens, filing liens and foreclosure are published and distributed to all owners.
Violations/Compliance Policy: A Compliance Policy related to the notification process for those homes that do not meet the standards established by the governing documents and Board of Directors. We will review and help develop the inspection and compliance system to protect property values.
Community Maintenance Plan: A Maintenance Plan helps the Board meet its responsibility for protection of the physical assets by creating a detailed plan for routine and preventative maintenance.
Investment Policy: An Investment Policy outlines the procedures that make sure association funds are fully insured at all times in accordance with the association documents as best practices.
Insurance Audit: The Insurance Audit analyzes existing coverage for the Association and Owners to make sure that no obvious exposures exist.
Architectural Control Policies and Procedures: The Architectural Control Policy details the process for those owners that make changes to the exterior of the homes including detailing what types of changes that need approval by the Architectural Review Committee or Board of Directors.
Detailed Specifications: Detailed Specifications are created and included in Requests for Proposals (RFP) and are the cornerstones of making sure that the vendors understand the scope of any given contract being awarded like landscape, fertilization and irrigation.
